Capacity meetings

Responsible: Capacity owner

Objective

Allocate people on future and current projects required by capacity channel, PMs or group needs. Also cover whatever need from the team on the capacity wise.

Commitment

Update the Capacity spreadsheet, at least once a week and before the Capacity meeting.

All functional areas should have the capacity meeting weekly at the same time (except Backend), so they will be celebrated every Tuesday at 3pm (Madrid).

Meeting structure

Who has to attend?

Whoever has been…

• …mentioned on the agenda
• …need on capacity
• …wanted a change
• …had spare capacity (help and support)

Preparation before the meeting

The capacity owner have to:

• Ask on capacity channel about capacity document updates (capacity owner)
• Make and publish the agenda for the meeting in advance (capacity owner)

Every member of the functional area should:

• Update capacity document

During the meeting

1. Introduction and review agenda. Changes on the agenda could be made.
2. For every project: ask for volunteers to be the main developer and supporter
3. For every project: in case no volunteers and urgency capacity owner will decide (see capacity owner rol)
4. First week of every month we will make a quick retrospective of the previous month

After the meeting

• Publish meeting notes and decisions made on meeting notes section
• Share the output to capacity channel